33 Other Ways to Say "My Availability Is as Follows"

In the professional world, how you communicate your availability can make a big difference. Whether you’re coordinating with colleagues, clients, or partners, the words you choose can convey not just the necessary information, but also warmth, respect, and a personal touch. Other Ways to Say “My Availability Is as Follows”.

By selecting thoughtful alternatives to “My availability is as follows,” you can express yourself more effectively, leaving a positive impression on those you interact with. Here, we’ll explore 33 alternatives that can help you strike the right balance of clarity and care.

Table of Contents

What Does “My Availability Is as Follows” Mean?

“My availability is as follows” is a formal and neutral phrase used to introduce the times or dates when someone is available to meet, talk, or work. It’s often used in professional settings to set expectations clearly without much personal engagement. However, it can sound a bit impersonal, and sometimes, a more approachable or thoughtful phrasing can help soften the tone and encourage collaboration.

1. “Here’s When I’m Available”

Meaning: A direct and friendly way to share availability.
Detailed Explanation: This phrase is slightly more conversational than the formal “as follows” while remaining professional.
Scenario Example: “Thanks for your patience! Here’s when I’m available to meet: Monday at 2 PM or Wednesday at 10 AM.”
Best Use: When you want to keep things simple and to the point, without sounding too stiff.
Not to Use: If you’re writing to someone with whom you have a very formal or hierarchical relationship.
Additional Tip: It’s great for casual communication, but for formal emails, you might want to include more detail.

2. “I’m Free at These Times”

Meaning: Informal yet polite, suggesting openness to various options.
Detailed Explanation: A friendly way to offer times when you’re available, keeping it warm and open.
Scenario Example: “I’m free at these times next week: Tuesday afternoon or Thursday morning.”
Best Use: In emails or messages where the tone can be a little less formal but still professional.
Not to Use: In highly formal settings, like corporate reports or meetings with senior leadership.
Additional Tip: It’s a good idea to follow up with “Let me know if any of these work for you!” to keep the conversation going.

3. “I Am Available Between [Time] and [Time]”

Meaning: Provides a window of availability.
Detailed Explanation: This offers a clear range of times when you’re open to meet or work.
Scenario Example: “I am available between 10 AM and 1 PM tomorrow.”
Best Use: When you want to give a specific timeframe without locking into one precise moment.
Not to Use: When the recipient needs a precise time, as a range can sometimes be unclear.
Additional Tip: Always consider time zones if you’re coordinating across regions.

4. “I’m Available If That Works for You”

Meaning: Expresses flexibility while confirming availability.
Detailed Explanation: A phrase that conveys openness to accommodating the other person’s schedule.
Scenario Example: “I’m available if that works for you! How about Friday afternoon?”
Best Use: When you want to be accommodating and give the other person a sense of control over the scheduling.
Not to Use: If you need to set a firm time due to your own constraints.
Additional Tip: This works great in client communication, as it shows consideration for their schedule.

5. “These Are the Best Times for Me”

Meaning: Offers a clear suggestion of when you’re available.
Detailed Explanation: A straightforward, confident way to share when you’re free, while being considerate.
Scenario Example: “These are the best times for me next week: Tuesday at 11 AM or Thursday at 2 PM.”
Best Use: When you’re confident in your availability and want to keep the conversation efficient.
Not to Use: If the recipient needs more options or if you’re working with a particularly busy schedule.
Additional Tip: It’s efficient but still polite, making it a perfect choice for colleagues.

6. “I Can Be Available on [Day] at [Time]”

Meaning: A clear, concise statement of availability.
Detailed Explanation: Simple, straightforward, and professional.
Scenario Example: “I can be available on Wednesday at 3 PM.”
Best Use: When you’re offering one specific time and want to be direct and clear.
Not to Use: If you’re hoping for multiple options.
Additional Tip: Always confirm the time zone if your communication crosses different regions.

7. “Let Me Know If Any of These Times Work”

Meaning: Offers options and invites feedback.
Detailed Explanation: This shows flexibility and encourages the recipient to respond with their preferences.
Scenario Example: “Let me know if any of these times work: Monday at 9 AM, Wednesday at 2 PM, or Thursday at 10 AM.”
Best Use: When coordinating with someone who may have varying availability and you want to keep it flexible.
Not to Use: If you have a tight schedule and need to lock in a time.
Additional Tip: This is perfect for first-time meetings where you’re trying to align schedules.

8. “I’d Be Happy to Meet at These Times”

Meaning: A warm, inviting way to offer availability.
Detailed Explanation: This alternative emphasizes eagerness and openness to meeting.
Scenario Example: “I’d be happy to meet at these times: Monday at 10 AM or Wednesday at 1 PM.”
Best Use: When you want to sound friendly, approachable, and eager to connect.
Not to Use: If you need to be formal or if you are less enthusiastic about the meeting.
Additional Tip: Adds a personal touch, especially when communicating with clients or new contacts.

9. “Here Are Some Slots I Have Open”

Meaning: Suggests flexibility while providing options.
Detailed Explanation: A casual yet polite way to share availability, particularly useful in less formal contexts.
Scenario Example: “Here are some slots I have open: Thursday morning or Friday afternoon.”
Best Use: When you want to offer multiple options but still sound flexible.
Not to Use: When you have limited availability and need to keep it very professional.
Additional Tip: This is more casual and ideal for team members or familiar colleagues.

10. “I’m Open During These Times”

Meaning: A simple way to let others know when you’re free.
Detailed Explanation: Provides a clear and easy-to-understand list of availability.
Scenario Example: “I’m open during these times: Tuesday from 1 PM to 4 PM and Friday after 3 PM.”
Best Use: When you’re sharing clear availability and want to keep it straightforward.
Not to Use: If you need to communicate with a very formal tone.
Additional Tip: This phrase is casual enough for emails but still works for more professional contexts.

11. “I’m Available at Your Convenience”

Meaning: Offers flexibility and shows consideration for the other person’s schedule.
Detailed Explanation: This phrase suggests you’re open to working around the other person’s preferred times, making it sound polite and accommodating.
Scenario Example: “I’m available at your convenience—just let me know what time works best for you.”
Best Use: When you’re showing complete flexibility and willingness to prioritize the other person’s timing.
Not to Use: If you need to confirm a time quickly or have a tightly packed schedule.
Additional Tip: This phrase works well when you want to appear professional, helpful, and respectful of the other person’s time.

12. “These Are the Hours I’m Free”

Meaning: Gives a clear overview of your available hours.
Detailed Explanation: A straightforward way to list the times you’re available.
Scenario Example: “These are the hours I’m free: Monday from 10 AM to 12 PM and Wednesday from 2 PM to 4 PM.”
Best Use: When you need to provide specific hours without appearing too rigid.
Not to Use: If you’re offering just one particular time or if you’re unsure about your availability.
Additional Tip: Best used for work hours or when scheduling for a more structured time frame.

13. “Please Let Me Know What Time Works for You”

Meaning: Invites the other person to suggest a time that fits their schedule.
Detailed Explanation: A flexible and open approach, showing that you’re willing to accommodate their needs.
Scenario Example: “Please let me know what time works for you, and I’ll make sure to fit it into my schedule.”
Best Use: When you’re coordinating with someone who has their own busy schedule, or if you’re unsure of their availability.
Not to Use: When you’re looking for a firm commitment or need a meeting to be scheduled quickly.
Additional Tip: This phrase is particularly useful in diplomatic communication, helping to maintain a collaborative tone.

14. “Would Any of These Times Suit You?”

Meaning: A polite and inviting way to offer time options.
Detailed Explanation: This phrase shows you’re considering the other person’s schedule while offering a couple of options.
Scenario Example: “Would any of these times suit you: Tuesday afternoon or Thursday morning?”
Best Use: When you want to show consideration but also offer a couple of specific times.
Not to Use: If you need to be assertive about your availability and can’t be flexible.
Additional Tip: It’s a great choice for meetings where you want to ensure both sides are happy with the timing.

15. “I’m Happy to Work Around Your Schedule”

Meaning: Shows you’re willing to adjust to the other person’s availability.
Detailed Explanation: This phrase highlights your flexibility and willingness to adapt to their needs.
Scenario Example: “I’m happy to work around your schedule—just let me know when you’re available.”
Best Use: When coordinating with someone whose time is valuable, and you want to emphasize your willingness to accommodate them.
Not to Use: If you’re on a tight timeline and need a specific time commitment.
Additional Tip: Great for senior leaders or clients, as it positions you as considerate and professional.

16. “Let’s Find a Time That Works for Both of Us”

Meaning: Focuses on collaboration and mutual agreement.
Detailed Explanation: A phrase that fosters cooperation and invites joint scheduling.
Scenario Example: “Let’s find a time that works for both of us—how does Monday afternoon sound?”
Best Use: In scenarios where collaboration is key, and you want to keep the tone cooperative.
Not to Use: If the time is already limited or one side needs to take precedence.
Additional Tip: This phrase works well in team settings or when collaborating with clients to finalize meeting times.

17. “These Are the Best Times for Me, Let Me Know If They Work”

Meaning: Provides available times while encouraging a response.
Detailed Explanation: This is a polite, yet clear way of suggesting times and waiting for feedback.
Scenario Example: “These are the best times for me: Monday morning, Tuesday afternoon. Let me know if they work.”
Best Use: When you want to give options but also encourage prompt responses.
Not to Use: If you’re dealing with someone who may not respond quickly.
Additional Tip: This phrase is a great choice when trying to schedule meetings efficiently.

18. “I’m Open to Scheduling at Your Convenience”

Meaning: Suggests you’re open to working around their schedule, offering flexibility.
Detailed Explanation: This phrase is slightly more formal, yet still flexible and accommodating.
Scenario Example: “I’m open to scheduling at your convenience. Let me know when works for you.”
Best Use: When you’re seeking a more formal way to show flexibility.
Not to Use: If you’re dealing with a time-sensitive matter that needs to be scheduled quickly.
Additional Tip: Ideal when you want to appear respectful and professional but not overly rigid.

19. “Let Me Know If You Have Any Time in Mind”

Meaning: Invites the other person to suggest their preferred time.
Detailed Explanation: A polite way to give control of scheduling to the other person.
Scenario Example: “Let me know if you have any time in mind, and I’ll do my best to accommodate it.”
Best Use: When you’re not pressed for time and want to show willingness to adjust to their schedule.
Not to Use: When you need a more structured or specific time commitment.
Additional Tip: This can work well in customer service situations where flexibility is key.

20. “What Times Are You Available?”

Meaning: A simple, clear request for the other person’s availability.
Detailed Explanation: A direct way to ask when the other person is free, without overcomplicating the process.
Scenario Example: “What times are you available this week? Let me know, and I’ll do my best to fit in.”
Best Use: When you’re looking for a straightforward response, especially in more informal contexts.
Not to Use: If you’re trying to give a lot of availability options upfront.
Additional Tip: It’s useful when you’re in a rush or need to narrow down specific times.

21. “I Can Adjust My Schedule to Fit Yours”

Meaning: Shows a high level of flexibility and willingness to prioritize their availability.
Detailed Explanation: This indicates a desire to accommodate their preferences above your own.
Scenario Example: “I can adjust my schedule to fit yours, just let me know what time works for you.”
Best Use: When you’re working with high-priority clients or colleagues and want to show that their schedule takes precedence.
Not to Use: If you have limited availability or need to schedule quickly.
Additional Tip: Ideal for professional settings where mutual respect and flexibility are essential.

22. “How Does [Day] at [Time] Sound?”

Meaning: Proposes a specific time and invites feedback.
Detailed Explanation: This method is great for suggesting a concrete time while keeping the tone light and inviting.
Scenario Example: “How does Monday at 2 PM sound for a meeting?”
Best Use: When you’ve already narrowed down a time and are looking for confirmation.
Not to Use: If you haven’t yet considered alternative times.
Additional Tip: It’s an effective way to confirm a meeting time without sounding too formal.

23. “I’m Happy to Meet at Your Preferred Time”

Meaning: Places the choice of time in the hands of the other person.
Detailed Explanation: This phrase suggests that you’re flexible and considerate of the other person’s schedule.
Scenario Example: “I’m happy to meet at your preferred time, just let me know what works best.”
Best Use: When you want to show maximum flexibility and politeness.
Not to Use: If you need to set a firm schedule or time.
Additional Tip: Great for initial meetings or when scheduling with clients who might have a busy calendar.

24. “Let’s Coordinate Our Schedules”

Meaning: Suggests working together to find a mutually convenient time.
Detailed Explanation: A collaborative way to approach scheduling, showing that you’re open to adjustments.
Scenario Example: “Let’s coordinate our schedules and find a time that works for both of us.”
Best Use: When you’re working with someone who also needs flexibility, like a team member or client.
Not to Use: If you need to set a specific time quickly.
Additional Tip: Ideal when scheduling with multiple people or coordinating a group meeting.

25. “When Would Be Most Convenient for You?”

Meaning: Focuses on the other person’s convenience and comfort.
Detailed Explanation: This phrase puts the other person’s needs first, showing empathy.
Scenario Example: “When would be most convenient for you to meet? I’m flexible.”
Best Use: When dealing with someone who has a busy schedule and you want to be considerate of their time.
Not to Use: If you’re on a tight schedule and need a time commitment quickly.
Additional Tip: This phrase works well in customer-facing or client communication to show you value their time.

26. “I Can Make Time at [Time] If That Works for You”

Meaning: Offers a specific time while showing flexibility.
Detailed Explanation: This phrase offers a specific time, but it’s framed in a way that allows the other person to agree.
Scenario Example: “I can make time at 3 PM if that works for you. Let me know.”
Best Use: When you want to suggest a time while still being open to feedback.
Not to Use: If you’re trying to avoid giving a specific time or need to be more flexible.
Additional Tip: A good option when you’re trying to balance your schedule with someone else’s without seeming too rigid.

27. “Would You Be Open to Meeting on [Day]?”

Meaning: Proposes a meeting date and opens up the conversation for feedback.
Detailed Explanation: It’s a polite and conversational way of suggesting a time while respecting the other person’s availability.
Scenario Example: “Would you be open to meeting on Friday afternoon? If not, we can find another time.”
Best Use: When you want to keep the tone casual but still propose a time.
Not to Use: If you need a firm answer quickly or have limited availability.
Additional Tip: This works well in informal settings or when building rapport with a colleague.

28. “What Would Be a Good Time for Us to Connect?”

Meaning: A friendly and open way to ask for their availability.
Detailed Explanation: Shows you’re interested in connecting at a time that’s convenient for the other person.
Scenario Example: “What would be a good time for us to connect this week?”
Best Use: When scheduling a casual meeting, networking event, or introductory call.
Not to Use: If you’re aiming for a more formal meeting with a set agenda.
Additional Tip: This is great for informal networking or casual check-ins with clients.

29. “I Can Be Available After [Time], Would That Work?”

Meaning: Suggests availability after a specific time, offering a clear window for scheduling.
Detailed Explanation: This phrase is useful when you know your availability but want to offer flexibility.
Scenario Example: “I can be available after 3 PM—would that work for you?”
Best Use: When you have a set time available, but you want to check if it aligns with the other person’s schedule.
Not to Use: If you have a highly flexible schedule or no specific time constraints.
Additional Tip: Perfect for situations where you’re balancing other commitments and need to carve out time for a meeting.

30. “Would a Time Between [Time Range] Be Possible?”

Meaning: Offers a time range and invites the other person to choose within that window.
Detailed Explanation: This is a structured yet flexible way of offering time options.
Scenario Example: “Would a time between 2 PM and 4 PM be possible for our meeting?”
Best Use: When you need to give the other person some flexibility but also want to narrow down a time frame.
Not to Use: If the meeting has a fixed schedule or you need a specific time.
Additional Tip: This is a great option for meetings where you want to allow the other person some choice within certain parameters.

31. “Let Me Know What Time You’re Free, and I’ll Adjust”

Meaning: Indicates that you’re willing to adjust to their schedule.
Detailed Explanation: This shows flexibility while putting the ball in their court to decide when they’re free.
Scenario Example: “Let me know what time you’re free, and I’ll adjust my schedule accordingly.”
Best Use: When you’re dealing with a client or colleague whose schedule is unpredictable.
Not to Use: If you need to set a meeting within a specific time frame or date.
Additional Tip: This phrase can make the person feel valued and in control of scheduling.

32. “I Can Be Available On [Day] at [Time], Does That Suit You?”

Meaning: A polite way of offering a specific time and asking if it works for the other person.
Detailed Explanation: It’s a balance of assertiveness and flexibility, offering a time but still inviting feedback.
Scenario Example: “I can be available on Wednesday at 10 AM—does that suit you?”
Best Use: When you know your availability and want to set the meeting without too much back-and-forth.
Not to Use: If you’re unsure of the person’s availability or need to offer multiple options.
Additional Tip: Use this for straightforward scheduling when you already know your available time.

33. “Do You Have Time for a Quick Meeting on [Day]?”

Meaning: This phrase is great for proposing a brief meeting in a relaxed manner.
Detailed Explanation: Suggests an informal tone while indicating that you respect the other person’s time.
Scenario Example: “Do you have time for a quick meeting on Thursday afternoon? It’ll only take about 15 minutes.”
Best Use: When you’re scheduling something short, like a catch-up or quick discussion.
Not to Use: If the meeting is expected to take a long time or require a lot of preparation.
Additional Tip: It’s an effective way to suggest a quick meeting without sounding too formal or rigid.

Additional Tip to Say “My Availability Is as Follows”

If you want to sound even more approachable, consider incorporating a brief, warm introduction before listing your availability. Something like, “I hope you’re doing well!” or “It’s great to hear from you!” can make your message feel more personal and engaging.

FAQs

1. What is the best way to ask about someone’s availability?

The best way to ask about someone’s availability is to be polite and considerate of their time. Phrases like, “When would be most convenient for you?” or “Let me know what time works for you” show empathy and flexibility.

2. How do I politely suggest a time for a meeting?

You can politely suggest a time by framing it in a way that gives the other person options or flexibility. For example, “I can be available at 3 PM—does that work for you?” or “Would a time between 2 PM and 4 PM work for you?”

3. Can I use these alternatives for both formal and informal situations?

Yes, most of these alternatives can be used in both formal and informal situations, but be mindful of your tone. For formal situations, you may want to use more professional alternatives, like “Would you be available to meet at [time]?” whereas for informal situations, phrases like “When are you free?” might be more fitting.

4. How can I show flexibility without being too vague?

To show flexibility while maintaining clarity, try providing a range of times or specific windows. Phrases like “I’m available between 10 AM and 12 PM, does that fit your schedule?” show that you’re flexible, but still offer concrete options.

5. Is it okay to suggest a time if I’m unsure of the other person’s schedule?

Yes, it’s okay to suggest a time, but it’s important to add a polite qualifier, such as “If this time doesn’t work for you, feel free to suggest another.” This gives the other person room to adjust the time as needed.

Conclusion

Finding the right way to express your availability can make all the difference in how you’re perceived in both professional and personal settings. By using thoughtful, empathetic language, you not only communicate your schedule but also show that you value the other person’s time. Whether you’re coordinating with a colleague, meeting with a client, or scheduling a casual chat, these 33 alternatives can help you express yourself with care and consideration. A little warmth and flexibility can go a long way in making any interaction feel more personal and meaningful.

Vincent Mason

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33 Other Ways to Say “My Availability Is as Follows”